Vacations & Leaves

The University is dedicated to helping you find balance between your work and personal life. Vacations and other types of leaves of absences are part of how we help you do that.

 For details about each of these leaves, including eligibility, check your employee group governance document and the administrative policies for leaves.

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Vacation Leave

Vacation leave is paid time off from work for you to use for your personal activities and to create a healthy balance between your work and personal life.

Availability and Requesting Vacation Leave

The amount of vacation leave available to you and the guidelines for using vacation leave varies by employee group. Refer to your employee group governance document or the Vacation Leave Administration Policy for Faculty and P&A Staff to find details.

You can also view the balance of your vacation time, the rate of accrual, and request vacation leave in MyU by clicking My Time.

Be sure to talk with your supervisor about the best time to use your vacation leave.

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Sick Leave

Sick leave is time away from work to use to care for your own wellbeing or for the wellbeing of your dependent children or immediate family members.

Availability and Requesting Sick Leave

You can view the balance of your sick leave, the rate of accrual, and request sick leave in MyU by clicking My Time.

Also refer to your employee group governance document or the Paid Medical Leave and Disability Benefits for Faculty and P&A Employees Administrative Policy for details about your eligibility and guidelines for using sick leave.

Vacation Donation Program

The Vacation Donation Program supports eligible Civil Service and non-faculty Labor Represented employees who are experiencing serious medical hardship or are caring for immediate family members with serious medical conditions and have exhausted all of their paid leave options.

If you are interested in either donating or receiving paid vacation hours, review the Vacation Donation Program Administrative Policy and Administrative Procedure for Requesting or Donating paid Leave before participating.

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Family and Medical Leave (FMLA)

The Family and Medical Leave Act, or FMLA, is a federal law that allows you up to 12 weeks of job protected leave per fiscal year. With the proper medical documentation and supervisor approval, FMLA can be used for:

  1. Your own serious health condition
  2. The serious health condition of an immediate family member
  3. Caring for a newborn or newly-placed adopted child or foster child
  4. The urgent need of an immediate family member who is on active duty in the military services

Refer to the Family and Medical—FMLA Leave Administrative Policy for more details about your eligibility, job protection, and documentation. 

Requesting Leave

Follow the administrative procedure for Requesting, Approving, and Placing Employees on FMLA Leave to apply for FMLA. Contact the OHR Call Center at 4-UOHR (612-624-8647; 1-800-756-2365) if you have questions.

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Parental Leave

Parental Leave is available to employees who welcome a new child into their family. Whether by birth or adoption, Parental Leave allows you time away from work to care for your new child.

Details about who is eligible for parental leave and other requirements are outlined in your employee group governance document or the Parental Leave for Academic Employees Administrative Policy.

Other Resources

You may also be eligible to enroll in FMLA in addition to your medical leave. Consult with your collegiate administrative director

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School Conference and Activity Leave

The University of Minnesota supports a healthy balance between your work and family life. School Conference and Activity Leave provides you with 16 hours of unpaid leave each year to attend your child’s school conferences or classroom activities.

You may be able to substitute this unpaid time with vacation or compensatory time, but be sure to read your employee group governance document or the Administrative Policy for Unpaid Personal Leaves for Faculty and P&A Employees for information about terms of this type of leave.

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Personal Leave of Absence

The University offers unpaid Personal Leave to support eligible employees who need time away from work to attend to matters that affect their lives, that are unrelated to their career at the University, and that significantly interfere with their ability to meet their University work responsibilities.

Refer to your employee group governance document or the Administrative Policy for Unpaid Personal Leaves for Faculty and P&A Employees for details about this type of leave including procedures for requesting a Personal Leave of Absence.

Your Benefits During a Personal Leave of Absence

During an unpaid Personal Leave of Absence, or a paid leave if working less than 20 hours per week, the University will not contribute toward the cost of your medical, dental, and life insurance benefits. However, you have the option to continue your medical, dental, and life insurance benefits and Flexible Spending Accounts. Be sure to review the Administrative Policy for Unpaid Personal Leaves for Faculty and P&A Employees, your employee group governance document, and federal and state continuation provisions (COBRA).

Employee Benefits will send a billing statement to you with the premium amount required to continue your benefits while you are off payroll. If you choose to continue some or all of your benefits, you will pay the full cost of the coverage.

Once you return to active employment, the University will again contribute toward the cost if you remain eligible.

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Military, Court Appearance, or Civic Duty Leaves

Military, court appearance, and civic duty leaves allows employees to be absent from work for the purposes of:

  1. Military service activities
  2. Testifying before a court or a legislative committee on matters concerning federal or state government, the University, or when called to testify as an expert
  3. Serving on a jury
  4. Voting in any state-held general election, primary special election, and special primary
  5. Serving as a precinct election judge

Refer to the Military, Court Appearance, or Civic Duty Leaves Administrative Policy and your employee group governance document to find details about each leave and procedures for requesting military leave.

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Bereavement Leave

The University offers Bereavement Leave to support employees experiencing a significant personal loss due to the death of an immediate family member. Bereavement Leave will allow you to:

  1. Attend funeral services, ceremonies, and interment
  2. Make necessary arrangements, including travel if necessary
  3. Serve as pallbearers

Be sure to review your employee group governance document or the Bereavement Leave for Faculty and P&A Staff Administrative Policy for more information about Bereavement Leave.

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Religious Holidays

The University provides employees with time away from work to observe religious holidays. Refer to the Employee Absences for Religious Holidays Administrative Policy  and your employee group governance document for details.

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Employee Development and Educational Activities

The University supports a culture of excellence and is committed to providing its employees with opportunities to participate in professional development, education, and training activities. The University provides employees with time away from work to attend these activities.

Refer to the Employee Development, Education, and Training Board of Regents Policy (pdf) and your employee group governance document for details.

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