What to Expect
When you start your career here at the U, there will be a lot of things you need to learn. It can help to have a check-list of “to dos” to get started. Below are suggestions for “to dos” for your first day, your first week, and your first month of employment. Many of these may already be a part of the orientation schedule developed by your supervisor or department. If you have questions, make sure to check with your supervisor.
You may also want to print the additional resources to help your onboarding process.
- Employee Conversation Guide (pdf). It’s hard to know what to ask about and to know what you don’t know. This guide can help you by providing questions you can use with your new supervisor and team members.
- New Employee Online Resources (pdf). These resources provide information about things you should know about in the first week on the job.
- Meet your supervisor and co-workers: Get to know the people you will be working with and ask to join them for lunch. Try to learn the names of at least four of your co-workers by the end of the day.
- Tour your work area and building: Get to know your work space. This includes the mailroom, break room, emergency exits, restrooms, and parking locations.
- Fill out employment forms: I-9, W-4 form, etc. Your human resources professional will help with this, but you can start some of the forms before starting work by filling out your portion of the I-9 form. An I-9 Reference Guide (pdf) is available to help you through the process.
- Get your employee identification: You will be assigned an Internet ID once you are entered in the University's payroll system. The Office of Information Technology can help you set up your email account and password.
- Register for the New Employee Orientation program: Attending New Employee Orientation (NEO) is required for all new University of Minnesota employees. Attending New Employee Orientation is considered paid worktime and your supervisor will allow you time to attend. To register and find out the time and location, visit the NEO registration website.
- Get a U Card: The U Card is your official University of Minnesota photo ID. Your U Card will give you access to many campus facilities and services such as secure work locations, libraries, computer labs, and the Recreation and Wellness Center. You must bring a government issued photo ID with you when you get your U Card.
- Sign up for direct deposit: Direct deposit allows payroll to deposit your pay check directly to your bank account. You must have your Internet ID and password to do this. To sign up, go to MyU and look at My Pay, and then Direct Deposit Set-Up.
- Parking and transportation services: Visit the Parking and Transportation Services website for info about parking, bus, and light rail schedules.
- Review training and development plan: Talk to your supervisor about which training courses you will need and be sure you get them scheduled. Courses may include Code of Conduct, HIPAA (medical privacy), FERPA (student privacy), PeopleSoft (enterprise software for finance, human resources, and student data), or data privacy.
- Sign up for benefits: New employees must enroll in benefits within 30 days from the start of their employment. University benefits include medical, dental, pharmacy, life insurance, financial counseling, and more. Be sure to read through the Enrollment Guide for New Employees (pdf) for information about all University of Minnesota benefits.
- Enroll in the Wellness Program: If your benefits effective date is before September 1, you can participate in the Wellness Program to earn points toward a potential savings of $400 or $600 on your UPlan medical rates for the upcoming year.
- Explore the campus: Visit the many beautiful campus sites and buildings. Campus maps for the Twin Cities, Crookston, Duluth, Morris, and Rochester will help you find your way around your campus.
- Attend New Employee Orientation: You will learn more information about the U and its resources. You will also get to take a picture with Goldy, enjoy a free breakfast, win prizes, and network with other new U of M employees! Be sure register in advance.
- Information Security Awareness Training: You will receive an email inviting you to take the University Information Security Awareness Training, a required 20- to 30-minute online course. Because it's likely that you will come in contact with private data in your work, it's important that you complete this training as soon as possible. Check with your supervisor if you have questions about this training requirement.
- Check your emergency contacts and other information under the My Info tab in MyU and sign up for emergency notifications using the TXT-U system.
- Learn about your employee group: University employees belong to either the Labor Represented, Civil Service, P&A, or Faculty employee groups. Ask your supervisor if you don't know your employee group.