Using the Job Application System

The University of Minnesota’s online application system is easy to use, but if you need more information about certain steps in the process, or if you want to take full advantage of its many features, choose a topic from the list below. You can also visit our page of Frequently Asked Questions.

Note: Some specific job details have been intentionally blurred in the illustrations on this page.

Search for a Job Opening

The first page you see as an applicant is the Job Search page. You can use the keyword search at the top of the page to find words or phrases in the job title or job description.

Screenshot of initial job search page

Use the filters on the left hand side to narrow down the job search results for positions you are interested in.
On mobile devices you might need to tap one of these symbols to expand this section:

Pause symbol

funnel symbol

Desktop version:

Screenshot of left-hand column filters for job search

Mobile version:

Screenshot of left-hand column filters for job search in the mobile version

You can save your searches and receive notifications of new job postings that match your search results.

You must have an email address to receive notifications via email. Email notifications last for one month. You may reset a saved search to reactivate email notifications.

Screenshot showing Save Search function

Screenshot showing Save Search function--mobile version

Search Results

Click or tap on a job opening to view more details. You may “Add to Favorites” to save a job, “Email a Job” to a friend to send a direct URL link to a valid email address, or “Apply” directly from the job details page.

Screenshot showing Add to Favorites function

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Apply for a Job

You may apply for a job opening by clicking or tapping on a job posting and applying after viewing the job description details.

Screenshot of typical job posting, showing Apply for Job button in upper right corner

We will walk through the process as a new applicant who is applying for a job.

If you click Apply, and you are a new external applicant, you will first go to the Sign In page.

Screenshot showing Sign In page, with Register Now button highlighted at bottom

As a new applicant, click on "Register Now." If you have previously registered on our website, you may enter your User Name and Password and click the Sign In button.

After clicking “Register Now,” you will be taken to the registration page.

Screenshot of registration page, with Terms and Conditions checkbox highlighted at bottom

You will need to create a User Name and Password that meets the minimum requirements, then provide your name and an email address. You can also enter address information. Once you have completed this, click the check box next to “I agree to the Terms and Agreements” and click on the Register button at the top of the page.

Once you register, you will be guided through the steps of the applicant process. If a job opening has specific questions associated with it that you must answer, they will appear after the Applicant References portion of the application process.

Screenshot of the Start page in the application process

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Step 1: Start

This is an acknowledgement that the information you are providing for the application is accurate and true. After you have read the Application Terms and Agreements, check the box verifying you have done so, and click or tap "Next."

Screenshot of the Start page in the application process

Note the “Next” button may appear as a right arrow on mobile devices and is always found in the top right corner of the screen.

You may also revisit previous sections by clicking on the step on the left-hand side. You will not be able to skip ahead in the process without hitting the "Next" button.

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Step 2: Resume and Cover Letter

You will have the ability to attach a cover letter and resume to your application. The cover letter is optional, but you must select at least one resume option. Once you have a resume in the system, you will be able to use existing resumes for subsequent job openings.

Screenshot of Step 2, showing attach resume and attach cover buttons

Click "Attach Resume" to upload a new file. The file attachment window will display.

Screenshot of File Attachment window

Clicking on the device icon, you can find the file on the selected device and click the upload button to attach your resume. Once you have done this, the document will appear like so:

Screenshot of File Attachment window showing successful upload

Once the file is uploaded, press "Done" at the top right of the file attachment window and you will have the option to change the name of your uploaded resume:

Screenshot of Step 2, showing attached resume

The upload process for cover letters is the same. Again, note that you do not need to include a cover letter unless the specific job opening instructions ask you to do so.

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Step 3: Education and Work Experience

You may choose to enter your education and work experience. Please note that these are not required fields, especially if this information is found in your already uploaded resume or cover letter.

Screenshot showing Step 3--Education and Work Experience page

If you choose to enter information in any of these fields, it will carry with you for subsequent applications. Internal applicants who fill out the work experience fields will have to fill out new information each time they apply.

Add Work Experience

You may enter as many previous jobs as you would like.

Screenshot of Add Work Experience page

Add Job Training

Job training courses and professional development training can be added here. School Name is not a required field and does not need to be entered if the training was not offered with a specific institution.

Screenshot of Add Job Training page

Add Degrees

You can enter specific degree information here using the look up functions for specific degrees or major codes.

Screenshot of Add Degrees page

If you prefer to only provide the highest degree available without specific information, use the Education History section at the top of the page:

Screenshot of Education History page

Add Language Skills

Lastly, you may enter any language skills you have. Note the language field is a look-up table. Rather than typing a specific language name directly into the field, click on the magnifying glass first to look up the language and then select it.

Screenshot of Add Language Skills page

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Step 4: Applicant References

Screenshot showing Step 4--Applicant References page

You will be able to add personal and professional references to your application by clicking the Add References button. This page will display:

Screenshot of Add Reference page

After you have entered your references, click on "Done" and then "Next" to go to the next page.

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Step 5: Referral Source

The Referral Source indicates where you heard about the job opening. Click on the small arrow to the right of the first field to choose from a list of general sources. In the second field, you can enter the specific source if you like.

Screenshot of Step 8 Referral Source page

Note that the University of Minnesota does not have a referral program. Entering an employee's name and email address will not change your application in any way.

Click "Next" to continue to the next step of the application.

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Step 6: Self-Identity

There are three steps for self-identifying. The University of Minnesota is required to ask for this information, but it is optional for you to provide it.

The first page is to identify, if you wish, whether or not you have a disability:

Screenshot showing Step 6--Self-identity page

The second step is to identify whether or not you have a veteran status:

Screenshot of the Self-Identity Veteran page

The third step is diversity information. Here you can provide your gender, ethnicity, and race. You may also decline to provide your details by clicking the "I decline to answer" checkbox:

Screenshot of the Self-Identity Diversity page

Click “Next” to move to the final step in the application process.

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Step 7: Review/Submit

The last step of the application process allows you to review your information and make changes as necessary. You can click on each section to expand and view the information. Each section has a "Modify" button that will take you to that step to correct the data. You may also select the step from the left-hand navigation panel.

Screenshot showing Step 7--Review-Submit page

When you are finished reviewing, click the "Submit" button. You will receive a confirmation that your application has been submitted:

Screenshot of application confirmation page

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My Job Applications

The My Job Applications page shows you the applications you have submitted and the resumes, cover letters, and other documents you have uploaded. It also allows you to attach additional documents.

To navigate to his page, click on the Actions menu in the upper right corner of your screen:

Small screenshot of Actions Menu button in upper right corner of Search Jobs page

and select Careers:

Screenshot of Search Jobs page showing Careers link under Action Menu button

Now, on the Careers page, you will see the option to access the My Job Applications page.

Screenshot of Careers page showing link to My Job Applications

To add additional attachments to your applicant account, click the "Add Attachment" button:

Screenshot of My Job Applications page, with Add Attachment button highlighted in lower left

This will take you to the My Cover Letters and Attachment page, where you can upload various types of documents:

Screenshot of Add Attachment page

Read the application instructions on the Job Opening Details page of a specific job posting to determine if any additional documents are required for your application. Remember, the job application will only allow you to upload a cover letter and a resume in the initial application process. All other attachments must be attached here.

Attachments can be in Word, PDF, or Rich Text File.

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My Job Notifications

Notifications appear when you are scheduled for an interview, have had references requested, or an offer is extended to you.

Notifications will appear on the My Job Notifications page, which you may access by clicking on the Actions menu in the upper right corner of your screen:

Small screenshot of Actions Menu button in upper right corner of Search Jobs page

and then clicking My Job Notifications, which will take you to the notification page:

Screenshot of Search Jobs page showing My Job Notifications link under Action Menu button

In this example, our applicant is scheduled for an interview:

Screenshot of My Job Notifications page showing notice of interview

You can click or tap on the notification row to read the notification:

Screenshot showing interview details

An interview notice does not prompt you to take any action, but some notifications may. For example, if you receive an online job offer you will be able to accept or reject it through the notifications page. We will walk through that later in this guide.

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My Favorite Jobs

If you chose to save job postings from either the Job Search page or from the Job Opening Details page, you can view them here. Click the Action menu button in the upper right corner of the screen, then click My Favorite Jobs:

Screenshot of Search Jobs page showing My Favorite Jobs link under Action Menu button

To remove jobs from this page, and thus from your saved/favorite jobs, check the box before the position title you want to remove and then click "Remove Favorite."

Screenshot of My Favorite Jobs showing Remove Favorite button

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My Saved Searches

You can save search criteria as a "Saved Search" at any time. If you are interested in executive accounts specialist positions, you could search on the key words "executive accounts" and save the search. You may elect to receive notifications on a specific search, which will email you when new jobs are posted that match your search criteria.

Note that email notifications last for one month. To extend this for another month, you will need to save a new search.

You can manage your searches from the saved search page:

Screenshot of Search Jobs page showing My Saved Searches link under Actions menu button

You can edit, delete, or run the search from this page. For example, if you no longer want to receive notifications, you can edit the search to remove that feature.

Screenshot of My Saved Searches page

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My Account Information

Your account information is where you can update your personal information and manage your applicant password.

Note: Internal applicants will update information through MyU's My Info tab and not through their applicant account.

Screenshot of Search Jobs page showing My Account Information link under Actions menu button

Account information will update your personal information across all applications. When you are finished updating, click the Save button.

Screenshot of My Account Information page, with Save button in upper right corner

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Forgot User Name or Password

To sign in, you must have a user name and password. If you have forgotten either, you may click on the appropriate link on the sign-in page.

Screenshot of sign-in page, showing links for Forgot User Name and Forgot Password

Forgot User Name

Clicking on "Forgot User Name" will take you to this page:

Screenshot of Forgot User Name page

After entering your email address, you will see a notice that your user name was sent via email. The email notification reads:

Screenshot of sample User Name email notification

Forgot Password

On the sign-in page, if you click "Forgot Password" you will go to this page:

Screenshot of Forgot Password page

After entering your user name, you will get a notification that a new password was sent by email. The system will generate a random password for you to use next time you log in. The email reads:

Screenshot of sample Password email notification

Once you go back to the system to log in, you will be prompted to reset your password:

Screenshot of Reset Password page

Enter your new password, enter it again to confirm, then click "Reset Password" to save your new password. This will also authenticate you into your account.

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Online Job Offer

You will have the ability to view, accept, or reject job offers online. Before receiving an online offer, you will have a conversation with the hiring manger or recruiters outlining the offer details.

You will be notified by email once the offer has been posted, and the offer will appear in your notifications. You can view your offer by clicking on the Actions menu in the upper right corner of your screen:

Small screenshot of Actions Menu button in upper right corner of Search Jobs page

then clicking My Job Notifications:

Screenshot of Search Jobs page showing My Job Notifications link under Action Menu button

Note: if you have a new notification you can also see this from the Careers home page:

Screenshot of Careers page showing link to My Job Notifications

This will take you to the My Job Notifications page, which will now display a menu with your current job offers:

Screenshot of My Job Notifications page showing job offer

Click on the job offer row to view offer details:

Screenshot of Job Offer page

At a minimum, you will need to acknowledge that you have received the offer and then select to either accept or reject the job offer. You will not have the ability to accept until you click the acknowledgement check box.

You can view the offer letter and send documents back to the recruiter from this page.

In this example, we will simply accept the offer. Click the acknowledgment check box, then click Accept.

A page displays asking you to confirm your action:

Screenshot of Offer Acceptance page

Click OK to accept the job offer. You will then receive a notification that you have accepted the offer of employment.

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