There will be a lot of things to learn when you start your career here at the U. Below are suggested “to-dos” for your first day, your first week, and your first month of employment. Many of these may already be a part of an onboarding plan developed by your supervisor or department. If you have questions, make sure to check with your supervisor.
Before You Start—Get Ready for Day One at the U!
Congratulations on joining the University of Minnesota! As you get ready for your first day, remember that all new faculty, staff, and students must complete the I-9 form and provide the needed original documents on or before their first day of work for pay. You should receive information on this requirement in the written offer for your position.
You can start some of the forms before your first day of work for pay by filling out your portion of the online I-9 form. The Employee Guide to Completing the I-9 Form (pdf) is available to help you through the process. This government web page shows what documents you may need to bring to your first day of work. Your employer will also work with you to explain the I-9 process. The federal government requires original documents; photocopies cannot be accepted for the I-9.
If you have any questions, email or call the Office of Human Resources Contact Center (firstname.lastname@example.org, 612-624-8647 or 800-756-2363).
New Employee Conversation Guide
It’s hard to know what to ask about and to know what you don’t know. This guide (pdf) provides questions you can use with your new supervisor and team members.
Resources for New Employees
Check out these online campus resources to help you get acquainted with the U. And be sure to attend the New Employee Welcome, where you’ll have the opportunity to talk with dozens of University offices and organizations during the Welcome Fair (pdf).
- Meet your supervisor and co-workers: Get to know the people you will be working with and ask to join them for lunch. Try to learn the names of at least four of your co-workers by the end of the day.
- Tour your work area and building: Get to know your work space. This includes the mail room, break room, emergency exits, restrooms, and parking locations.
- Fill out employment forms: I-9, W-4 form, etc. Your human resources professional will help with this, but you can start some of the forms before starting work by filling out your portion of the I-9 form. The Employee Guide to Completing the I-9 Form (pdf) is available to help you through the process.
- Get your employee identification: You will be assigned an Internet ID once you are entered in the University's payroll system. The Office of Information Technology can help you set up your email account and password.
- Register for the New Employee Welcome: To register and find out the time and location, visit the New Employee Welcome registration website. Attending the New Employee Welcome is considered paid work time and your supervisor will allow you time to attend.
- Get a U Card: The U Card is your official University of Minnesota photo ID. Your U Card will give you access to many campus facilities and services such as secure work locations, libraries, computer labs, and the Recreation and Wellness Center. You must bring a government-issued photo ID with you when you get your U Card.
- Sign up for direct deposit: Direct deposit allows payroll to deposit your pay directly to your bank account. You must have your Internet ID and password to do this. To sign up, go to MyU and look at My Pay, and then Direct Deposit Set-Up.
- Parking and transportation services: Visit the Parking and Transportation Services website for info about parking, bus, and light rail schedules.
- Review training and development plan: Talk to your supervisor about which training courses you will need and be sure you get them scheduled.
- Sign up for benefits: New employees must enroll in benefits within 30 days from the start of their employment. University benefits include medical, dental, pharmacy, life insurance, financial counseling, and more. Be sure to read through the Enrollment Guide for New Employees (pdf) for information about all University of Minnesota benefits.
- Enroll in the Wellness Program: If your benefits effective date is before September 1, you can participate in the Wellness Program to earn points toward a potential savings of $500 or $750 on your UPlan medical rates for the upcoming year.
- Explore the campus: Visit the many beautiful campus sites and buildings. Campus maps for the Twin Cities, Crookston, Duluth, Morris, and Rochester will help you find your way around your campus.
- Attend the New Employee Welcome: You will learn more information about the U and its resources. You will also get to take a picture with Goldy, enjoy a continental breakfast, win prizes, and network with other new U of M employees! Be sure register in advance.
- Information Security Awareness Training: You will receive an email inviting you to take the University Information Security Awareness Training, a required 20- to 30-minute online course. Because it's likely that you will come in contact with private data in your work, it's important that you complete this training as soon as possible. Check with your supervisor if you have questions about this training requirement.
- Check your emergency contacts and other information under the My Info tab in MyU and sign up for emergency notifications using the SAFE-U system.
- Learn about your employee group: University employees belong to either the Labor Represented, Civil Service, P&A, or Faculty employee groups. Ask your supervisor if you don't know your employee group.