Offer and Accept

Phase 1: Post and Recruit | Phase 2: Screen and Select | Phase 3: Offer and Accept

Owner Activity Activity Description and Resources
Hiring Unit 
Extend offer Negotiate terms within established parameters, set tentative start date and prepare offer letter. Present offer contingent on successful background check, other verifications, required degree completion, and/or pending approvals. Send offer letter and background check instructions to finalist. Collect signed offer acceptance. Suggested timeline: 1 day

1. Template letters
2. Relocation Assistance Program
3. Prospective employee benefits summary
4. Policy Office procedures for background checks and verifications

Talent Acquisition
 Check background                      

Perform background checks for positions that legally require them or when the University has an established practice of conducting them. The Office of Human Resources uses General Information Services for all background screening.

Ask applicant to provide information, then complete a background check. (Note: Verification of highest degree is required for all Faculty and P&A employees.) If checks and verifications are satisfactory, confirm start date. Finalist may not start employment before satisfactory background check is completed. Suggested timeline: 3 days

1. Background verification request cover sheet (docx)
2. Policy Office procedures for background checks and verifications
3. Background check job aid and HireRight video

Hiring Unit 
 Finalize hire Capture reason for non-selection for all candidates besides finalists and update applicants' statuses in system to ensure accurate EOAA reporting statistics. Communicate with non-selected applicants. Confirm with Talent Acquisition that requisition is ready to be closed. Suggested timeline: 1 day
Hiring Unit Complete I-9 for new hire All faculty, staff, and student workers must complete a Form I-9—both Sections 1 and 2—on or before their first day of work for pay. See the OHR web page I-9 Employee Eligibility Verification for complete information.
Talent Acquisition Close requisition Notify Talent Acquisition to designate position as filled in recruiting system. Suggested timeline: 1 day

Phase 1: Post and Recruit | Phase 2: Screen and Select | Phase 3: Offer and Accept

Questions About Hiring?

If you have questions about the hiring process, please contact your college or unit HR professional. 

Enter the Employment System to create requisitions and review applicants.