Personal & Scheduled Floating Holiday
One-Time Personal Holiday Time Available
Use Between December 20, 2021, and June 30, 2022
As President Gabel shared on December 17, 2021, the Board of Regents approved two additional personal holidays to acknowledge the dedication and hard work of faculty and staff throughout the pandemic. This additional time can be used however you wish—for rest and relaxation or tending to personal matters, It can also be used to honor Juneteenth in 2022 as we work toward providing time away to observe this new federal holiday starting in 2023. Similarly, this time can be used to observe a religious holiday outside of your current paid holiday days.
We recognize that, due to the nature of their work, for some faculty and staff on 9- and 10-month appointments, personal day accrual and usage is not regularly reported. We have nonetheless added these days to their accounts, and encourage those individuals to consider taking an equivalent amount of extra time off.
Important things to know about using this time:
You are eligible if you are active in one of the following groups as of December 6, 2021. This includes:
- Civil Service, Labor Represented, Faculty, and P&A who normally qualify for holiday pay
- Faculty and staff on 9- and 10-month appointments
- Postdoctoral Associate in the 9546 job code
Your personal holiday time reflects your percentage of time. Eligible full-time employees will receive two additional paid personal days. If you work less than 100% time, you will receive time away proportionate to the hours worked. Faculty and staff on a 9- or 10-month appointment will receive two paid personal days.
You can use this time when you wish with supervisor approval, for time away, to celebrate a holiday that you observe or for personal reasons. For individuals who report vacation time, follow the same procedure that you use to request vacation time to access this time away.
The deadline to use your time is June 30, 2022. This special additional time must be used by the end of the fiscal year and cannot be carried forward.
Your personal holiday must be taken in whole-day increments.
If you leave the University, either voluntarily or involuntarily, before you use your personal holiday, you will not be paid for this time.
If you have questions, please reach out to the Office of Human Resources Contact Center at email@example.com, 612-624-8647; or 800-756-2363. If you are a faculty or staff member on a 9- or 10-month appointment and have questions on how to access this time away, reach out to the Human Resources Lead in your campus, college, or unit for more information.
Personal Holiday—Twin Cities and Rochester Campuses
Academic, civil service, and non-faculty labor represented employees in the Twin Cities and Rochester have a personal holiday instead of a scheduled floating holiday.
Civil service and labor represented staff are eligible for a personal holiday.
Academic employees—faculty; P&A; professionals in training except 9541, 9548, 9549, 9554, 9555, 9556, and 9559; and graduate assistants—who follow the Twin Cities and Rochester academic calendar and who are eligible to receive holiday pay are also eligible for a personal holiday.
Guidelines for Using Your Personal Holiday
- Your personal holiday must be taken during the fiscal year (July 1–June 30) or it will be lost. It cannot be banked to the next fiscal year.
- Talk with your supervisor before you use your holiday and follow the same procedure as requesting vacation.
- Your personal holiday must be taken in whole day increments.
- If you leave the University (voluntarily or involuntarily) before you use your personal holiday, you will not be paid for this time.
Rules and contract language governing leave for personal holidays vary by employee group. Be sure to consult the appropriate governing document.
- LELS, Article 21—Holidays
- Teamsters, Article 29—Holidays
- AFSCME Unit 4, Article 5—Holidays
- AFSCME Unit 6, Article 15—Holidays
- AFSCME Unit 7, Article 15—Holidays
- Civil Service Rules, Rule 10—Hours of Work, Overtime, Holidays, Reporting and Callback
Scheduled Floating Holiday—Crookston, Duluth, and Morris Campuses
Academic, civil service, and non-faculty labor represented employees in Crookston, Duluth, and Morris usually have a scheduled floating holiday instead of a personal holiday. The entire campus is closed on the scheduled date.
For contract language regarding Leaves of Absence for Crookston and Duluth faculty, refer to: