Sunrise Plan for Return to Campus
Information for those who are traveling out-of-state
If you are traveling out-of-state, please note that some states have issued restrictions and additional guidelines. In Minnesota, the Minnesota Department of Health encourages individuals who are traveling from out-of-state to quarantine for 14 days regardless of your vaccination status.
Vaccine Distribution Information
You can find the most current information on COVID-19 vaccine distribution on the Spring 2021 Safe Campus website.
The University has developed a "Sunrise Plan" that outlines a gradual reopening of limited functions on our campuses and other University sites. This is an intentional and comprehensive plan that is consistent with guidance from the Centers for Disease Control (CDC), and the Minnesota Department of Health (MDH).
Those who are able to work from home are expected to continue to work from home until June 30, 2021. At present, the University’s Extended Reduced Operations remain in effect. See President Gabel's Nov. 11 message for details. We want to empower you all to make plans that support your families while maintaining fewer people on campus. If you have general questions, the information on the Working Remotely webpage may be helpful. Please talk with your supervisor if you have further questions.
The University has developed this Sunrise Plan (the Plan) to assist University employees who need to return to campus to carry out their work and the Plan established a process to determine if a faculty or staff member qualifies to work on-site, what the steps are to achieve permission, and what requirements must be met if employees are working on campus or another University worksite.
If you are ill with COVID-19 or need to care for others due to COVID-19 who are ill or unable to attend childcare or school, additional information on the University Emergency Paid Leave. For specific questions, consult with your unit human resources staff or reach out to the OHR Contact Center at firstname.lastname@example.org, 612-624-8647, or 800-756-2363.
Go to a helpful resource for return to campus:
- Workplace-Related Information
- Information for Working Parents
- Safe-U Public Health Alerts
- FAQ on Human Resources and the Sunrise Plan
Toolkit for Supervisors
- HR Lead and Supervisor Guide for COVID Exposures
- How to Promote a Community of Respect During COVID-19
- What to do if an Employee Refuses to Wear a Mask
- Workers' Compensation and COVID-19
- Updated Supervisor Resource: Steps to Take with a Possible COVID-19 Diagnosis
- Updated Supervisor Resource: COVID-19 Exposure Communication Guidance
- Updated Supervisor Resource: What to do if an Employee is Sick or Has Been Exposed to COVID-19
- Supervisor Resource: What to do if an Employee is Uncomfortable Returning to Work or Refuses to Return To Work
- Privacy. Supervisors, administrators, and HR staff members are obligated to respect the privacy of University employees' health conditions. Guidance on ensuring employee health privacy is available from the Office of Human Resources.
- Facilities Management Sunrise Support includes building signage, hand sanitizer, building traffic guidelines, housekeeping, and workplace modifications
- COVID-19 Related Leaves, including the University's Emergency Paid Leave.
Information for Employees
- University's Emergency Paid Leave.
- COVID-19 testing:
- MTest. Employees who have Boynton Health as their primary care provider may be tested for COVID-19 at Boynton Health when clinically recommended or at the health care provider of their choice. Other employees may seek testing at their off-campus primary care provider or these trusted community testing facilities. To schedule COVID-19 testing visit boynton.umn.edu/ myboynton. If your symptoms are severe and need to be evaluated by a medical provider please call 612-625-3222.
- Guidance for Returning Employees: information on employee self-screening, workplace behaviors, and good health habits (also available as pdf)
- COVID-19 Workplace Safety Training and Resource: from University Health and Safety includes how to report a safety concern, best practices, training resources, safe lab practices, and guidance for healthcare facilities
- Safer Each Step poster: everyone in the University community has a responsibility to protect one another
- Using a Cloth Face Mask: tips from University Health and Safety about use and cleaning of cloth face masks
- Enhanced Cleaning from Facilities Management: Facilities Management provides information on how enhanced cleaning is provided
- Guidance on Cleaning an Area Occupied by a Person with COVID-19: Information from University Health and Safety on what to do after a report of illness
- Sunrise Plan: Faculty and Staff Frequently Asked Questions: provides answers to common questions from faculty and staff on employee relations, operational status, internet access, health and wellbeing, travel and events, respect and reporting bias, plus public health preparedness
Information for Communications Professionals
Information for Working Parents
The University of Minnesota understands that balancing work and personal life is important, especially now. Parents have many questions, given a recent announcement from Gov. Walz on Minnesota K-12 schools. If needed, the Office of Human Resources will work with University senior leaders to develop additional guidance over the next few weeks in response.
In the meantime, supervisors and managers are asked to be patient and flexible and to remind parents of resources available to support them as they care for their children. Leaves are still available for parents who need to take time away to care for children due to COVID-19, including the closure of daycare centers and K-12 schools.
Leaves That Support Parents
- The University Emergency Paid Leave for COVID-19 is intended only for situations when employees are unable to work or work remotely due to COVID-19-related illness, or when they need to quarantine or isolate as a result of exposure to COVID-19, care for someone who is ill with COVID-19, care for a child whose school or childcare is closed or unavailable, or help with the relocation of a college-age child due to COVID-19. This leave appears in MyU.
- Employee Assistance Program provides assistance for employees who need support with job concerns, family stress, and other issues. This free program is provided through Sand Creek EAP, an AllOne Health company. All consultations are confidential. You can schedule a phone or video consultation by going to Allonehealth.com/sandcreekeap or calling 888-243-5744.
- Across the University there are additional resources to support those who are balancing caregiving with work:
- Information for faculty and instructors who are caregivers includes tenure clock extensions, choosing course modality, and modified student rating of teaching [Office of the Executive Vice President and Provost]
- Managing Learning at Home for Elementary and Middle School-Aged Kids (pdf) is a one-page resource for parents with practical tips for overseeing learning from home [Earl E. Bakken Center for Spirituality and Healing]
- Parenting During COVID-19--It's a Marathon, Not a Sprint offers coping strategies for parents and caregivers as they balance caregiving and other responsibilities [University of Minnesota Extension]
- Home Hiring with GoldPASS. University faculty and staff can advertise open position(s) for home care using GoldPASS powered by Handshake, which allows users to create a listing at no cost which will advertise directly to U of M students and alumni. When creating a listing, be sure to include qualifications, responsibilities (including driving, if applicable), hours, and pay. The university allows private households to post opportunities such as Nanny, PCA, NA, and other medical care positions. To post on Handshake with the U of M as a Private Household, follow the steps in this ‘How to Post Personal Babysitter Household or Caretaker Jobs’ Handshake article.
- Financial Counseling provides free, confidential help with your personal finances. All University of Minnesota employees are eligible, contact LSS Financial Counseling at www.lssmn.org/financialcounseling/UMN or 800-528-2926.
- Support through the Wellbeing Program. You can find resources to help manage stress and enhance resilience through the Wellbeing Program, including phone or in-person coaching to support you.
Safe-U Public Health Alerts
- Safe-U Public Health Alerts: information on the response to COVID-19, plus links to past communications from President Gabel and other leaders
FAQ on Human Resources and the Sunrise Plan
Q: Will units be providing masks and gloves to our staff?
A: Cloth masks will be made available. They can be ordered from U-Market and the University will pay for two per employee. Other PPE will be the responsibility of individual units, depending on the needs of their work.
Q: Will units be responsible for taking the temperature of their staff, or just relying on the employee to do it before they come home from work?
A: Units will not. The University’s Sunrise Plan is clear that employees should do this at home, and log temperatures at home.
Q: Will employees who are concerned about coming to work be allowed to use sick time, vacation time or take a leave without pay?
A: Please reach out to your unit HR and supervisor to discuss your concerns and available leaves.
Q: Is there central coordination between all units and whomever is tasked with assuring that all employees receive the same information about returning to work?
A: The information is in the Sunrise Plan. Employees all have received the email with the link to the Plan.
A COVID-19 Awareness course is available on Training Hub. This course is not required but supervisors are encouraged to recommend it to their employees.
Q: What steps should be taken to ensure that all researchers and staff can go back to work voluntarily, without coercion?
A: Returning to work is voluntary. For additional information, please see the email from July 10 from Provost Croson and Interim Vice President Horstman.
Q: How will additional cleaning be coordinated?
A: FM and UHS will be monitoring the approved requests to understand what buildings/spaces are being reoccupied.
Q: How will we handle employees asked to return to work who are in high-risk categories for complications from COVID-19?
A: Those individuals should go through their campus disability services office, such as the Disability Resource Center, to determine if an accommodation is necessary.
Q: Can we exclude staff that we know are immunocompromised from working with patients?
A: Please direct those that believe they are immunocompromised to go through their campus disability services (such as the Disability Resource Center) office to determine if an accommodation is necessary.
Q: Can we ask staff if they are immunocompromised?
A: Direct those that believe they are immunocompromised to go through their campus disability services office (such as the Disability Resource Center) to determine if an accommodation is necessary.
Q: How do we manage staff that can't work because they are immunocompromised and their job is to see patients?
A: Those individuals should go through their campus disability services office (such as the Disability Resource Center) to determine if an accommodation is necessary.
Q: Can we compel someone to get tested for COVID-19?
A: You can only encourage them to get tested.
Q: What is a definition of “close contact” to a confirmed COVID-19 case in the workplace at which the unit HR or supervisor should notify employees?
A: If an employee who tested positive for COVID-19 was within six feet of other employees for greater than a total of 15 minutes within 24 hours (defined as “close contact”), a unit HR person or supervisor should contact those who have potentially been exposed.
If a public health investigator reaches out to HR or a supervisor, action should be taken in coordination with the investigator. More guidance on COVID-19 in the workplace is available on Safe Campus.
Q: How long of a quarantine does the University recommend for an employee who was exposed to COVID-19?
A: A 14-day quarantine is still the preferred quarantine time period. Based on revised guidelines from MDH a 10-day quarantine is allowed if the exposure is not from a household contact and if the employee is not a healthcare worker. Learn more about quarantine times on the MTest webpage.
Employees have a number of options for taking paid leave due to COVID-19, including University Emergency Paid Leave, and should work with their supervisor and unit HR to create a quarantine plan based on their healthcare provider or public health investigator’s guidance.