Fall 2020 I-9 Verification Process for Foreign National Employees

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I-9 verifications for foreign national employees will continue to take place remotely by contacting the OHR Contact Center. The Donhowe office will remain closed through the fall and will not be hosting walk-in sessions or taking in-person appointments in August for foreign national employees.

To process I-9 verifications promptly and remain in compliance with I-9 completion before or on the first day of employment, a new email address has been created where foreign national employees can send I-9 forms and visa documents: I9OHR@umn.edu. Incomplete forms and missing visa documents will delay processing.

To ensure the I-9 verification is done in time, it is important that forms and documents be sent in as soon as possible. The OHR Contact Center is only able to process documents Monday through Friday from 8:00 a.m to 3:00 p.m. If documents are sent in on a weekend and the start date is the following Monday, the process will most likely not be completed in time.

The OHR Contact Center can help with any questions about the forms and documents. Call 4-UOHR Option 2 or 612-624-8647.

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Process for Submitting Documents

For a New Foreign National Employee With a Social Security Number

For a New Foreign National Employee With No Social Security Number

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Required Forms

Required Visa Documents

F-1

  • Most recent I-94
  • Passport page (not visa page)
  • I-20

F-1 OPT

  • Employment Authorization Document (EAD) card (front and back)

J-1

  • Most recent I-94
  • Passport page (not visa page)
  • DS-2019

H-1B

  • Most recent I-94 if I-797 does not list the I-94 number
  • Passport page (not visa page)
  • I-797A Notice of Action

O-1

  • Most recent I-94 if I-797 does not list the I-94 number
  • Passport page (not visa page)
  • I-797A Notice of Action

TN

  • Passport page (not visa page)
  • Most recent I-94

Pending Adjustment, Refugee, Asylee, DACA, J-2, or H-4

  • Employment Authorization Document (EAD) card (front and back)

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How to Get an I-94

  • Go to the I-94 website.
  • Click on "Get Most Recent I-94" tab on the top of the page.
  • Read the information, then click Consent & Continue.
  • Input your personal and passport information, then click Next.
  • Save as a PDF.

Frequently Asked Questions

Question: When does a foreign national employee need to reverify their I-9 employment eligibility?
Answer: In these four cases:

  • When a foreign national employee receives a new issuance of one of the following employment eligibility verifying documents. These documents list the date of expiration of the foreign national employee's employment eligibility.
    • I-20
    • DS-2019
    • EAD card and extension
    • I-797
    • I-551 stamp
  • When the foreign national employee has a TN, H1B, or E3 visa, and receives a new I-94 form that lists a new employment eligibility expiration date.
    In many cases, such as in F1 and J1 visa holders, the I-94 form states a D/S as the Admit Until Date (D/S stands for Duration of Status) and the foreign national employee may receive a new I-94 number upon reentering to the USA (for example, they return home for the holidays). If that I-94 shows a D/S as the Admit Until Date, a reverification is not needed.
    H1B, E3, TN: For these types of visas, the CBP (Customs Border Protection) may reissue a new I-94 and a new date as the Admit Until Date.
  • When there is a break in service greater than six months, regardless of whether there has been any change to documents.
  • When the foreign national employee receives a new passport

Q: What if a document expires and the foreign national employee has not yet received a new employment eligibility verifying document?
A: The foreign national employee must apply for an extension before the expiration of their document. When they receive their new documentation, they must reverify before the previous document's expiration date to continue to be eligible for employment.

Foreign nationals in certain employment eligibility categories who file an EAD renewal application may receive automatic extensions of their expiring EAD for up to 180 days. They are:

  • Refugees
  • Asylees (asylum granted, or applied on or after 01/04/95)
  • Pending Resident status
  • Temporary Protected Status (TPS)
  • U-1 nonimmigrants

These visa type holders are required to reverify once their extension petition is filled with the United States Citizenship and Immigration Services (USCIS).

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