Template Letters
Go to:
- Hiring and Appointments
- Pay Changes
- Layoff, Non-Renewal, and Termination Letters
- Flexible Work Arrangements
- Other
Hiring and Appointments
Appointment Letter Language Regarding Required COVID-19 Attestation and Upcoming Proof of Vaccination or Exemption Updated 12/1/21 (.pdf)
Faculty
- Regular Faculty Appointment Letter Checklist (.doc)
- Regular Faculty (covered under the UEA agreement) Appointment Letter Checklist (.doc)
- Term Faculty Appointment Letter Checklist (.doc)
- Faculty Special Contract Letter Checklist (.doc)
- Agreements with Faculty Emeriti Checklist
- Faculty Online I-9 Process Template Letter (.doc)
- “Without Salary” Term Faculty Appointment Letter Checklist
Academic Professional and Administrative
- P&A Appointment Letter Checklist (.doc)
- P&A Online I-9 Process Template Letter (.doc)
- “Without Salary” P&A Appointment Letter Checklist
Graduate Assistants
- Graduate Assistant Regular Annual Appointment Template Letter (.doc)
- Graduate Assistant Conditional Annual Appointment Template Letter (.doc)
- Graduate Assistant Flexible Hourly Appointment Template Letter (.doc)
- Graduate Assistant Single-Semester Appointment Template Letter (.doc)
- Graduate Assistant Online I-9 Process Template Letter (.doc)
Students
- Student Employment Appointment Template Letter (.doc)
- Student Online I-9 Process Template Letter (.doc)
Civil Service
- Civil Service Appointment Template Letter (Continuing Position) (.doc)
- Civil Service Appointment Template Letter (Temporary Position) (.doc)
- Civil Service Appointment Template Letter (75-100% Time Temporary Not Posted Position) (.doc)
- Civil Service Appointment Template Letter (50-74% Time Temporary Not Posted Position) (.doc)
- Civil Service Appointment Template Letter (36-49% Time Temporary Not Posted Position) (.doc)
- Civil Service Online I-9 Process Template Letter (.doc)
Teamsters Unit 3
- Teamsters Appointment Template Letter (Continuing Position) (.doc)
- Teamsters Online I-9 Process Template Letter (.doc)
AFSCME Health Care Unit 4
- AFSCME Healthcare Appointment Template Letter (Continuing Position) (.doc)
- AFSCME Healthcare Online I-9 Process Template Letter (.doc)
AFSCME Clerical and Office Unit 6
- AFSCME Clerical Appointment Template Letter (Continuing Position) (.doc)
- AFSCME Temporary Posted 75-100% Time Appointment Template Letter (.doc)
- AFSCME Temporary Posted 50-74% Time Appointment Template Letter (.doc)
- AFSCME Temporary Posted 36-49% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 75-100% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 50-74% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 36-49% Time Appointment Template Letter (.doc)
- AFSCME Clerical Online I-9 Process Template Letter (.doc)
AFSCME Technical Unit 7
- AFSCME Technical Appointment Template Letter (Continuing Position) (.doc)
- AFSCME Temporary Posted 75-100% Time Appointment Template Letter (.doc)
- AFSCME Temporary Posted 50-74% Time Appointment Template Letter (.doc)
- AFSCME Temporary Posted 36-49% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 75-100% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 50-74% Time Appointment Template Letter (.doc)
- AFSCME Temporary Not Posted 36-49% Time Appointment Template Letter (.doc)
- AFSCME Technical Online I-9 Process Template Letter (.doc)
Temporary or Casual Employees
- Temporary or Casual Employee Appointment Template Letter (.doc) - Defined as: Temporary (67 days or less) or Casual (consistently 14 hours per week or less)
Pay Changes
- Notice of Pay Change (.doc)
Layoff, Non-Renewal and Termination
Faculty
- Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Within the Term of Appointment (.docx)
- Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment (.docx)
- Probationary Faculty Appointment Notice of Termination Letter Checklist
- Probationary Faculty (Covered under the UEA Agreement) Appointment Notice of Termination Checklist
Academic Professional and Administrative
- P&A Non-Renewal of Appointment Letter Checklist
- P&A Non-Renewal of Appointment Template Letter for an Employee Whose Notice Period Falls Within the Term of Appointment (.doc)
- P&A Non-Renewal of Appointment Template Letter for Employee Whose Notice Period Falls Beyond the Term of Appointment (.docx)
- Non-Reappointment of an Academic Professional Staff Member on a Probationary (H) Appointment Checklist
- P&A Program Curtailment Termination of Appointment Letter Checklist
- P&A Fiscal Emergency Termination of Appointment Letter Checklist
- P&A Just Cause Termination of Appointment Letter Checklist
Graduate Assistants
- Graduate Assistant End of Appointment Letter Checklist
- Graduate Assistant Just Cause Termination of Appointment Letter Checklist
Civil Service
- Fail Initial Probation (.doc)
- Fail Subsequent Probation (.docx)
- Involuntary Reduction of Time/Layoff Letter for a Civil Service Employee with Bumping Rights (.docx)
- Involuntary Reduction of Time/Layoff Letter for a Civil Service Employee without Bumping Rights (.docx)
- Layoff with Bumping Rights (.docx)
- Layoff without Bumping Rights (.docx)
- Just Cause Termination of Appointment Letter Checklist
Teamsters Unit 3
- Fail Initial Probation (.doc)
- Fail Subsequent Probation (.docx)
- Layoff with Bumping Rights (.docx)
- Layoff without Bumping Rights(.docx)
AFSCME Health Care Unit 4
- Layoff with Bumping Rights (.docx)
- Layoff without Bumping Rights (.docx)
- Layoff with More than 30 Days Notice (.docx)
AFSCME Clerical & Office Unit 6
- Fail Initial Probation (.doc)
- Fail Subsequent Probation (.docx)
- Layoff with Bumping Rights (.docx)
- Layoff without Bumping Rights (.docx)
- Layoff with More than 28 Days Notice (.docx)
AFSCME Technical Unit 7
- Fail Initial Probation (.doc)
- Fail Subsequent Probation (.docx)
- Layoff with Bumping Rights (.docx)
- Layoff without Bumping Rights (.docx)
- Layoff with More than 28 Days Notice (.docx)
Flexible Work Arrangements