Faculty Special Contract Letter Checklist

An appointment letter for a special contract pursuant to Section 3.6 of the Board of Regents policy: Faculty Tenure must include each of the following provisions:

  1. Restate University job title and corresponding job code.
  2. Restate working job title, if different from the University job title.
  3. Restate Employee ID.
  4. Restate specific University of Minnesota college/campus and department/division for this position.
  5. Restate whether the appointment is tenured or tenure-track.
  6. Appointment type and percent time of appointment at the expiration of the special contract.
  7. Length of probationary period in view of special contract terms.
  8. Percent time of appointment.
  9. Appointment type.
  10. Appointment term (length of appointment).
  11. Actual beginning and ending dates of the special contract terms and conditions.
  12. Employee can view electronic Notice of Appointment in the My Info tab of MyU. Notice should be consistent with the terms of this appointment letter.
  13. Chief governing document for the position – Board of Regents policy: Faculty Tenure (pdf), specifically referencing Section 3.6 Special Contracts.
  14. Salary.
  15. Reference to Summary of Benefits.
  16. General position responsibilities and performance expectations
  17. This offer is contingent upon the successful completion of a background check. You will receive an email from the University’s background check vendor, General Information Services, Inc. (GIS), which will include the link to enter your personal information and authorization for the check. Please enter your information as soon as possible upon receipt of the eLink from GIS.
  18. Federal law requires that all employees be authorized to work in the United States. This employment offer is contingent upon verification that you meet this requirement. In addition, if you are here on a non-immigrant visa, you must be authorized specifically to work at the University of Minnesota. Regardless of your citizenship status, you must: 1) complete and submit Section 1 of the I-9 Form found at https://www.newi9.com on or before your first day of work for pay, 2) provide the required I-9 documentation described on the I-9 form to establish your identity and authorization to work on or before your first day of work for pay, and 3) receive confirmation from the University that your documentation satisfies the federal law requirements. Your employment, including any rights and privileges afforded under the University's codes, policies, and agreements applicable to your position, does not begin until all of these steps have been completed. If you report to your first day of work without the required I-9 documentation, you will not be allowed to start work or remain in the workplace until you present the required documents.
  19. Indicate that employee must continue to comply with any and all licensing, certification and other requirements of the position.
  20. Signature of authorized hiring authority (if this individual is not the dean of the college, then the dean also must sign).
  21. Signature of the appropriate senior academic administrator (i.e., the senior vice president, academic health center or the senior vice president and provost or their designees).
  22. Signature of the employee accepting the term and conditions of the position as described in the letter.